Install FullForms for Microsoft Teams

What it does

Once installed and connected:

• Search: open the FullForms message extension from the compose box, type a term, and get matching entries from the lists added to that channel, each with a link to open it on the web.
• Ask the bot in a thread: @mention FullForms in a channel message with a term, and it replies in the thread with matching definitions the whole channel can see.
• Tag deep links: when your term matches a tag name, a "Browse" action takes you to the full filtered list.
• Suggest: if a search finds nothing and the list accepts suggestions, you get a one-tap "Suggest" action.
• Link previews: paste a public list.fullforms.com link into a chat and it unfurls into a card with the list or entry.

Search results are visible only to you as you compose, so the message extension never adds noise to the channel.

Before you start

You'll need:

1. A team workspace in FullForms that you own. Personal workspaces can't be connected to Teams.
2. Permission to install an app in your Microsoft Teams organization (or an admin who can add it to your org's app catalog).

Install the app

1. Get FullForms from the Microsoft marketplace, search for "FullForms" in the Teams app store, or, if your organization distributes it internally, add it from your org's app catalog.
2. Add it to a team or channel where your glossaries are useful.

Connect your workspace

The first time you use the app, your Microsoft 365 organization isn't linked to a FullForms workspace yet, so you'll be prompted to connect.

1. Open the FullForms search from the compose box and run any query. You'll see a Connect to FullForms button.
2. Click it. You'll land on a FullForms page that asks you to sign in (if needed) and choose which team workspace to connect.
3. Confirm. Once the page shows Connected, it's safe to close the window and go back to Teams. You can see and manage the connection any time under Workspace settings → Microsoft Teams.

Only the workspace owner can connect or disconnect Microsoft Teams.

Choose which lists each channel sees

A channel sees nothing until you add a list to it. This keeps a sales channel from searching the engineering glossary and vice versa.

1. In the channel you want, run the FullForms search and pick Add a list to this channel (shown while the channel has no lists yet).
2. On the page that opens, click Add next to each list the channel should see. Every change saves immediately, so when you're finished just click Done and close the window. Only owners and admins can change which lists a channel sees.

To change a channel that already has lists, remove them from each list's own settings page under Microsoft Teams channels. Once the channel has no lists again, the search offers Add a list to this channel so you can add the new set. Changes save immediately, so the gap is only a moment.

Two ways to look up a term

For yourself (private): open the compose box, click the apps (＋) icon, choose FullForms, and type the term. Results appear only to you while you browse; close the flyout and nothing is posted. To share a definition, pick a result. It becomes a card in your message, which you can post in the channel or as a thread reply.

For the channel (visible to everyone): type @FullForms in a message and pick the FullForms app from the suggestion popup so it becomes a highlighted mention, then type the term and send. The bot replies in the thread with matching definitions. The selection step matters: typed as plain text, "@FullForms" never reaches the bot, because Teams only delivers channel messages to a bot on a real mention. Mentioning it with help (or nothing after it) returns a quick how-to-use reply.

If the suggestion popup shows more than one "FullForms" (for example, a team or person with the same name), choose the row with the app logo and the "Look up glossary entries" description. Mentioning the identically named team notifies its members instead of asking the bot.

Privacy & permissions

• The app reads only the lists you explicitly add to a channel. Lists in other workspaces, and lists not added to a channel, are never searched there.
• Link previews resolve public lists only. A private list link won't reveal anything to people who can't already see it.
• The app doesn't request Microsoft Graph permissions or admin consent for directory access. Channel context is read from the authenticated request, not your directory.

Troubleshooting

The search shows "Connect to FullForms"

Your Teams organization isn't linked yet. Click the button and finish connecting as the workspace owner.

The search says no lists are added to this channel

An owner or admin needs to add a list to that channel. Use Add a list to this channel from the search.

"You're not a member of the workspace…"

The account you signed in with on FullForms isn't a member of the workspace connected to this Teams organization. Sign in with the right account, or ask the workspace owner to add you.

@FullForms in a message gets no reply

The mention must be selected from the suggestion popup, so it shows highlighted in your message before you send. Typed as plain text it never reaches the bot. Also check you picked the app, not a team or person that shares the name.

A pasted link doesn't preview

Only public list.fullforms.com links unfurl. Private lists and links on custom domains are intentionally skipped.